Change of Company Registered Office Address

Why Change Your Registered Office Address?

  • Business expansion or relocation.
  • Legal compliance and benefits of being in a strategic location.
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Steps

Change Your Registered Office Address

Determine the Type of Address Change - Within the same city, across cities within the same state, or to a different state.
Board Meeting - Conduct a board meeting to pass a resolution for the change.
Special Resolution - If required, for changes across state lines, hold an EGM (Extraordinary General Meeting) to pass a special resolution.
File Forms with MCA - Submit Form INC-22 and other relevant forms to the Ministry of Corporate Affairs (MCA) within specified deadlines.
Public Notice - Publish a notice in newspapers if moving across state lines, addressing both the old and new locations.
Notify ROC - Inform the Registrar of Companies (ROC) within 15 days of the address change.
Update Company Records - Update all legal and business documents with the new address.

Checklist

Documents Required

Proof of new address (Electricity Bill/Water Bill/ Property Tax Receipt)
NOC from the Landlord (if rented)
Rent/Lease Agreement
Board Resolution and Special Resolution (if applicable)
Form INC-22 and MGT-14 filings

Overview

The requirement to maintain and update the registered office address is deeply entwined with regulatory frameworks, particularly those overseen by the Ministry of Corporate Affairs (MCA) in India, and is of paramount importance to Company Secretaries (CS) professionals, companies, and third-party stakeholders. Historically, the registered office address serves as the legal address of a corporation, pivotal for receiving official communications and notices from the MCA and other regulatory bodies.

This ensures that the company remains in compliance with the Companies Act, which mandates timely updates and notifications regarding any changes to the registered address. Company Secretaries play a crucial role in this process, acting as the bridge between corporate entities and regulatory authorities, ensuring that all legal requirements are met efficiently. Additionally, the accuracy of this information affects third parties such as creditors, investors, and service providers who rely on these official records for legal and business transactions.

The evolution of corporate governance standards over time has emphasized the significance of keeping accurate and current records, highlighting the registered office address's role as a cornerstone of corporate compliance and transparency.

FAQ:

The timeframe can vary depending on the specific requirements and the jurisdiction. Generally, it takes about 2-4 weeks from the submission of all required documents.
Failing to update your registered office address can lead to legal complications, including fines and penalties, and may affect your company's good standing with the RoC.
Yes, but the process involves additional steps, including approval from the Central Government (CG). Our team can assist you with these additional requirements.

What documents are needed to change the registered office address within the same city?

Typically, a board resolution and a notification to the RoC through Form INC-22 are required. Additional documents may be needed depending on your company's specific situation.
Simply contact us via our website or call us directly. Our friendly team is here to guide you through every step and ensure your transition is as smooth as possible.

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